Holding Your Event in a Park or Public Space

Our parks, public spaces and streets can be the perfect venue for a range of public and private events.

Events could include:-

• Community fun days
• Personal fitness & sporting activities/events
• Birthday parties
• Large picnics
• Music festivals
• Film and other media
• Food festivals
• Special events

Events can take a lot of planning and we strongly recommend that you allow yourself plenty of time from your initial enquiry to the event date (typically, up to 9 months for a large scale event). For large events and sporting activities, you will need to provide more information including evidence of Insurance, Risk Assessments, an Event Management Plan and a Site Map.

Stratford-on-Avon District Council holds monthly Safety Advisory Group (SAG) meetings for event organisers to help their event run as safely as possible More information about the meeting and how to join.

To enquire about venue availability, please complete The Event Request Form (Stage 1) of The Event Booking Process.

The Event Request

What to expect

1. You will instantly receive an automated acknowledgment confirming your enquiry has been submitted.
2. Within five working days you will receive notification whether the date and location is available and whether there is a hire fee.
3. Depending on the nature of your enquiry:
   
   If no further information is required, and you agree to the hire fee (if any), you will receive an email allowing you to proceed with Stage 2 (details and documentation).
   
   If we require further information, you will receive a request identifying what documentation is needed and this may include completing a more detailed application form (Stage 2).
   
   Once we receive this information, we will then process your application and send confirmation. We aim to do this within fifteen working days (please note – if your event requires a Road Closure, which typically can take up to 12 weeks for consultation and agreement, we cannot confirm the event until this is complete).
   
   For commercial filming, you will be asked to supply a risk assessment and evidence of your public liability insurance.